TOWN OF DUCK
MUNICIPAL PROPERTY MASTER PLAN ADVISORY COMMITTEE MEETING
February 7, 2006
The Municipal Property Master Plan Advisory Committee for the Town of Duck convened at the Duck Municipal Offices at 10:00 a.m. on Tuesday, February 7, 2006.
MEMBERS PRESENT: Chairman Paul Keller, Charlie Pratt (via conference call), Donna Black, Avery Harrison, Town Manager and Town Clerk Christopher Layton and VHB Project Manager Chris Dewitt.
MEMBERS ABSENT: None.
OTHERS PRESENT: Deputy Town Clerk Lori Kopec.
OTHERS ABSENT: None.
The meeting was called to order at 10:10 a.m.
APPROVAL OF DECEMBER 16, 2005 MINUTES
Donna Black moved to approve the December 16, 2005 minutes as presented. Avery Harrison seconded.
Motion approved 4-0.
VISITOR CENTER, PICNIC SHELTER AND GAZEBO
Chris Dewitt stated that the Committee had concepts of the visitor center in their packets. He stated that Barry Moss is also working on additional free-hand sketches on the visitor center, which will be available at a later date. He stated that the concepts give the Committee an idea of what the visitor center can look like. He reviewed the concepts with the Committee.
Chairman Paul Keller asked if the concept shows the porch as being 360º. Chris Dewitt stated that two of the concepts have a 360º porch, but it could be done any way. He pointed out that the first two concepts are more of an Outer Banks style structure and the third was more of a modern, Nantucket style building.
Chairman Keller stated he liked the first and second concepts. Avery Harrison stated that she liked the dormers and the layout of the third concept as the restrooms weren’t the first thing that would be seen. Town Manager Layton stated that the orientation of the building could have the restrooms in the rear of the building. Donna Black stated that she liked the first two concepts as well. Charlie Pratt stated he did not have a preference with the first two concepts.
Chris Dewitt asked if the Committee had a consensus on the location of the tower in the building. It was the consensus of the Committee to have the tower in the middle as shown in the second concept.
Town Manager Layton asked if the second floor could be unfinished and used for storage. Chris Dewitt stated it could. Chairman Keller pointed out that the dormers would give more storage space.
Donna Black asked if the number of toilets would be adequate. Chris Dewitt stated that there is never an ideal number and that Mr. Moss has tried to look at the space of the building as well as the proposed uses on the site to determine the number of toilets needed. Mr. Dewitt stated he will let Barry Moss know that the tower will be in the center, the second floor will be used and to have him provide more detail as to elevations and color schemes. Ms. Black asked what the square footage would be for the building. Town Manager Layton stated it would be approximately 1,200 square feet.
Chris Dewitt stated that all of the concepts would have interior exposed wood-type construction if the Committee wished to go that route. It could also be reflected in the gazebo and picnic shelters. Chairman Keller thought it would be nice to carry the theme through.
Chairman Keller asked if there would be diaper changing stations in the restrooms. Chris Dewitt stated that there can be stations put in both restrooms. Chairman Keller asked if there would be a second door on the back side of the building. Mr. Dewitt stated there would be.
Charlie Pratt asked which interior building concept would be used. Chairman Keller stated that it would be the A and B schematic. Mr. Pratt stated that he liked that option.
It was consensus of the Committee to use the A and B schematic for the visitor center.
Chairman Keller asked if the picnic shelter and gazebo would be discussed. Chris Dewitt stated that the theme from the visitor center would be carried to the picnic shelter and gazebo.
Chris Dewitt reviewed the boardwalk alignment with the Committee.
Chairman Keller asked if the new boardwalk alignment would help with the boardwalk running north and south. Chris Dewitt stated that it would.
Town Manager Layton asked if the canoe and kayak launch will be 200 feet out. Chris Dewitt stated that it would be.
Town Manager Layton stated that the Town may receive a lot of complaints about the canoe/kayak launch as people do not want to scratch the bottoms of their canoes and kayaks while carrying them to the launch area. Chairman Keller asked if there could be a mat that people could use to have their boats sit on while moving it to the launch area. Chris Dewitt suggested wheeled carts but stated that it wasn’t unusual for people to drag them to the launch site.
CAMA PERMITTING SCHEDULE
Chris Dewitt stated that he has received indications from the CAMA permitting staff that they may recommend the Town’s permit be approved. He stated that initially he thought it would be rejected due to the 10 foot width and would have to go to the Coastal Review Commission for a variance. He stated that because it will be a public use and the Town has minimized the impacts, the local representative is likely to recommend approval and then it will go to his boss for approval.
Town Manager Layton stated that he had spoken to Charlan Owens regarding the access grants, permitting and how it will affect the draw down on the grant because of the timing. He stated that she spoke to some people and that it will be a major permit. He stated that if the permit does not get approved administratively, the Town will not have to go before the Coastal Resources Commission until June 2006. This means there will not be a permit until then.
Chris Dewitt stated that John Cece would be walking the property doing a final confirmation of the coastal wetland boundaries, which is the very last step needed before submitting the permit.
Charlie Pratt asked how much time would be saved if a variance could be avoided. Town Manager Layton stated it would be a little less than 6 months.
Chairman Keller asked what the timeline would be for Mr. Cece to give approval. Chris Dewitt stated that he did not know. Chairman Keller asked what would happen if Mr. Cece’s boss approves the application. Town Manager Layton stated that the Town would then get the permit. Mr. Dewitt stated that after the permit is received, bids will go out for the canoe and kayak launch and some of the parking. Chairman Keller asked if there were enough funds to get started once a bidder is approved. Town Manager Layton stated that there was funding to do the launch as well as some of the parking.
Chris Dewitt stated that the entrance construction is directly related to the CAMA permitting schedule and has a lot to do with how quickly the permit gets approved, either administratively or through the CRC. He stated that he did not think there would be approval to start work before the heavy traffic season starts. He stated that if that happens, it would be possible to bid out the entrance construction so the work on the road could be done before the busy season. After the permit is in hand, the rest of the construction could be done at any time.
Chairman Keller asked if there would be any drawbacks in doing it in 2 phases. Town Manager Layton stated that the only drawback would be if the job is bidded out before the permit is in hand, the Town may not be reimbursed for the expenditures. Chris Dewitt agreed and stated that more could be paid out for mobilizing construction crews twice. He stated it would be better to do it all at once.
Chairman Keller asked if the Committee gave approval, would it have to go before Council. Town Manager Layton stated it would be bidded out so it would have to go before Council. He stated that he should know by March 2006 and would take it before Council in April 2006. He stated that if it was less than $20,000, he would have to get their approval as well as having them approve the contract.
Chairman Keller asked how far up the driveway the construction would go. Chris Dewitt stated that it should be far enough so that the future construction would be accomplished without problems. Town Manager Layton thought it would be about 200 feet in. Donna Black asked if the construction would start at the beginning of the driveway and work back or vice versa. Mr. Dewitt stated it would start at the beginning.
Charlie Pratt asked if the entrance construction would be dependent on the boardwalk approval. Chris Dewitt stated it would be independent and if the permit is delayed for the boardwalk, the entrance would be able to be started as a separate item.
It was consensus of the Committee to go 200 feet into the driveway if necessary, pending permit application acceptance.
Town Manager Layton stated that the Committee had discussed lighting in the past and have gone from no lighting to some lighting to putting in a conduit. He stated that if lighting is put in, it will put the project on a whole new level. He stated that some lighting should be put in parking areas, playground and on the kayak launch. He stated that a gentleman who specializes in dark sky lighting has offered to do a free photometric plan for the park. He stated that with the Committee’s approval, he would like to continue exploring the lighting issues.
Donna Black asked if there were lighting requirements for the kayak launch. Town Manager Layton stated that there weren’t.
Town Manager Layton stated that he had met with Charlan Owens of CAMA regarding grant projects. He stated that she had sent him information on submitting another public access grant application as well as a wetlands restoration grant. He stated that the Town would not be able to do the wetlands restoration grant because it works in cooperation with the County. He stated that his intent will be to continue to pursue grants for the property.
Town Manager Layton stated that he also spoke to Ms. Owens regarding the public access grant and she is encouraging the Town to apply again, which would require a pre-application due by the end of February 2006. He stated that the key would be to identify the second phase, which would be the boardwalk. He stated that the Town could use the Tourism Bureau grant as the match. He stated he would be meeting with Chris Dewitt on getting the pre-application submitted.
Chairman Keller asked if any other grants would be considered in the future. Town Manager Layton stated that if something else comes up, it will be considered.
NEXT STEPS AND SCHEDULE
Chris Dewitt stated that a few things would be happening concurrently. He stated he will be submitting the CAMA application within the next couple of weeks. In the meantime, he will be advancing plans to the 100% complete level to the Committee for approval. He stated that the Committee would be receiving 100% complete plan set in 6-8 weeks. He stated that they will need local site plan approval, but can have bids done, ready and issued so that once the permit is in hand along with local site plan approval, it will be ready to go. He stated that the driveway and canoe/kayak launch construction should not take more than 30 days once it is started.
Town Manager Layton stated that the playground needs to be discussed. Chris Dewitt stated that in a previous meeting, options were shown to the Committee with the consensus being that the playground would go near the visitor center, be as big as possible, but use neutral colors. He asked what the Committee wanted and what level of additional review they would want to see. Town Manager Layton suggested that a subcommittee could be formed with Avery Harrison chairing it to decide what should be on the site and bring them back to the Committee. Chairman Keller felt it was a good idea. Ms. Harrison agreed. Mr. Dewitt stated he would get the catalogs to Ms. Harrison and give her a maximum dimension to work with. He stated that the Committee had budgeted $50,000 for the playground equipment.
Charlie Pratt asked if the $50,000 for the playground equipment included the fence as well. Chris Dewitt stated that the way the budget in the Master Plan is set up, the number needs to include fencing and surface material, so the playground equipment would have to be under $50,000.
Chairman Keller asked where the use policy for the park came from. Town Manager Layton stated that he had mentioned at an earlier meeting that there should be a use policy for the park. He stated that the Committee is not charged with coming up with one, but as an advisory committee, it would be a good idea. He stated that he would start getting examples for the Committee. He stated that once the park is up and running, a use policy will need to be in effect. Chairman Keller asked if it should be discussed at the next meeting. Town Manager Layton stated he would research it and if enough information is gathered, it could be worked on at the next meeting.
Chairman Keller pointed out that the use policy will have to be run by Council. Town Manager Layton agreed and anticipated developing a draft policy, bringing it to Council in a work session and if no one has any issues with it, bring it back to Council at another meeting to adopt the policy.
Chairman Keller asked how the flooded areas fit in the schedule for developing the park. Chris Dewitt stated it was part of Phase II.
There being no further discussion, Avery Harrison moved to adjourn the meeting. Donna Black seconded.
Motion carried 4-0.
The time was 11:20 a.m.