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TOWN OF DUCK

MUNICIPAL PROPERTY MASTER PLAN ADVISORY COMMITTEE MEETING

October 17, 2005

 

The Municipal Property Master Plan Advisory Committee for the Town of Duck convened at the Duck Municipal Offices at 10:00 a.m. on Friday, October 17, 2005.

 

MEMBERS PRESENT:  Chairman Paul Keller, Charlie Pratt (via conference call), Donna Black, Town Manager and Town Clerk Christopher Layton and VHB Project Manager Chris Dewitt.

 

MEMBERS ABSENT: None.

 

OTHERS PRESENT:  John Stronach of VHB and Deputy Town Clerk Lori Kopec.

 

OTHERS ABSENT:  None.

 

The meeting was called to order at 10:20 a.m.

 

APPROVAL OF SEPTEMBER 16, 2005 MINUTES

 

Donna Black asked Chris Dewitt if he had a colleague with him at the last meeting.  Mr. Dewitt stated that Andra Limbaugh was at the last meeting.  Ms. Black pointed out that she was not referenced in the minutes as being present.  Deputy Town Clerk Kopec stated that since Ms. Limbaugh did not speak, she did not put her in the minutes.  Town Manager Layton suggested putting her on the minutes.

 

Donna Black moved to approve the September 16, 2005 minutes as amended.  Chairman Paul Keller seconded.

 

Motion approved 3-0.

 

BOARDWALK DETAILS

 

Chris Dewitt stated that there were some questions at the last meeting after he distributed the preliminary structural plans for the boardwalk.  He stated that he had follow-up information as well as a forthcoming memo that will specifically answer the questions.  He stated he would email the memo later in the week.  He stated that the arched pre-fabricated bridge as opposed to arching the boardwalk slightly would depend on what the Committee wants.  However, it will be a substantial cost factor as it could add as much as $250,000 to the cost.  He also stated that given the length of the span and to comply with ADA, there would not be much of an arch.  He suggested a different railing or bump outs on the bridge to draw attention to the structure.

 

Chris Dewitt stated that another question that came up was a more decorative rail system.  He stated he would provide the Committee with a handful of options with the associated costs.

 

He stated that the engineers are still working on the storm surge question that was asked.  He stated that the real question was what was going on with the decking.  He stated that he feels that the way it is set up in the preliminary plans that it will be high enough to not have to worry about it. Town Manager Layton asked if it would be six feet off the water.  Mr. Dewitt stated he was correct. 

 

He stated that the final question posed was the width of the boardwalk.  He stated there is a 10 foot width on the boardwalk now.  The engineers are still working on a 12 foot width cost at this time.  He stated that all questions will be answered in the forthcoming memo.

 

Town Manager Layton asked if the 10 foot width was the minimum.  Chris Dewitt stated that the question asked was if 12 foot was better and how much more would it cost.  Chairman Keller felt it would be good to have the figures for both widths.

 

Charlie Pratt asked if more information will be received on the bridge.  Chris Dewitt stated that there will be more information provided in the same memo.

 

PICNIC SHELTER/GAZEBO/PLAYGROUND EQUIPMENT

 

Chairman Keller stated he would like the Committee to discuss the items individually.  Chris Dewitt stated he would like to start with the playground equipment, then the picnic shelters and finish with the gazebos. 

 

Chris Dewitt stated that color schemes, size, range of uses, and style need to be discussed.  Chairman Keller stated he would not want any steel in the playground equipment.  Town Manager Layton stated that there would be steel as most playground equipment has steel.  Mr. Dewitt stated that aluminum is used in some playground equipment.  Chairman Keller stated that aluminum is fine because of the salt air.  Town Manager Layton pointed out that the Committee could choose anything for the equipment.  He asked what the approximate area would be for the equipment.  Mr. Dewitt stated it would be about 50 x 60 feet, as shown on the Master Plan.

 

Chairman Keller passed out photographs of a playground he had visited in Tiburon, California.  Chris Dewitt stated that the largest use zone is 57 x 52 feet.  He stated that all of the playground equipment examples fit within the cost for the Master Plan. 

 

Chairman Keller asked if the design of the playground equipment would be relative to the children using it.  Donna Black pointed out that the examples showed the ages to be children from 5 years of age up to 12 years of age.  Chairman Keller asked if anyone knew what the population would be and how many children would be using it.  Town Manager Layton stated that 5-12 year olds would be a good range.  He stated that younger children would be able to use it, but with more parental supervision. 

 

Donna Black asked if there are ways to calculate what the park usage would be.  Town Manager Layton stated it would be something that could be pulled out of the air.  Chairman Keller pointed out that it would be a lot more in the summer with the tourists.  Chris Dewitt stated he would look into it.  Town Manager Layton stated that the Committee should want to get the biggest playground with the most amenities on the property without running out of space.  He stated that having a playground to accommodate at least 100 children would be a good choice as well as keeping the equipment centralized as opposed to spreading it out.  Chris Dewitt stated that the area on the Master Plan can vary.  Donna Black stated she liked the idea of a sandbox in the playground area.  Town Manager Layton and Chris Dewitt stated they would be worried about cats using the sandbox.

 

Town Manager Layton stated that there could also be fake boulders or rocks placed in the playground area for children to climb on.  Donna Black asked if the Committee envisions a playground with aluminum equipment as opposed to one with wooden equipment.  Chairman Keller stated he would like a more natural color for the equipment.  Town Manager Layton stated that neutral colors would be the way to go.  He stated that the maintenance on it would be an issue to consider.  Ms. Black asked if swings would be put up.  Town Manager Layton stated that swings could be put up.  Chairman Keller stated that swings would encourage parent/child interaction.

 

Charlie Pratt asked what the largest space would be for the playground equipment.  Chris Dewitt stated that the use zone would be 57 x 52 feet. The structure would be 43 x 38 feet.  Mr. Pratt asked if the area the structure would be in is 43 x 38 feet.  Mr. Dewitt stated he was correct.

 

Chris Dewitt stated that he has what he needs now – the neutral colors, the larger structure within the budget, adding swings and rocks.  He stated he would try to get some additional input from the manufacturer to see what they can do.  Town Manager Layton stated that maybe the manufacturer could suggest options to the plan.  He pointed out that all of the equipment is ADA approved. 

 

Chris Dewitt stated that Barry Moss has asked if the Committee wanted to have sheltered seating at the playground.  Town Manager Layton stated that when picnic shelters are near playgrounds, it becomes an area for children’s parties.  He stated he was concerned about people feeling like they couldn’t use the playground due to a family having a birthday party.  He stated it wouldn’t be inappropriate to have a picnic table near the playground area.  Chairman Keller stated that it would be a good place for parents to sit.  Donna Black suggested that some type of seating should be near the playground area.  Town Manager Layton stated he liked the idea of having something to match the Visitor’s Center structure.

 

Charlie Pratt thought that if seating is put in near the playground area, the parents may end up socializing with others as opposed to watching the children.  He stated he is staying neutral about the seating issue.  Town Manager Layton stated that when he has taken children to the park, he has always sat down nearby to watch them.  Chairman Keller pointed out that some grandparents taking their children to the playground may have a need to sit down. Mr. Pratt stated that it was a very good point.  Chris Dewitt stated he would look at some options on it.

 

The Committee then discussed options for the picnic shelter.  Chris Dewitt stated that the Master Plan had an approximately 16 x 30 foot picnic shelter area for the park.

 

John Stronach of VHB asked if the costs on the examples of the picnic shelters were for construction as well.  Chris Dewitt stated he would look into it.

 

Chairman Keller asked why the other examples of the picnic shelters did not have any costs associated with them.  Chris Dewitt stated they were examples pulled from places that they did not have a specific manufacturer.  He stated that if the Committee was interested in one of them, he could get some costs for them.  Chairman Keller asked that he get pricing on two small picnic shelters.  Donna Black stated that having two picnic shelters would be an interesting idea.

 

Chairman Keller asked what area of the park would house the picnic shelter.  The Committee went on to look at a copy of the Preferred Alternative and discuss where the picnic shelter should be. The Committee also discussed one example of a picnic shelter.

 

The Committee discussed options for the gazebo such as the size, cost and style.

 

Donna Black asked how high the roof was in one example of the gazebos.  Chris Dewitt guessed about 10 feet.  John Stronach agreed.

 

Chairman Keller asked if a platform comes with the gazebo and if not, the Committee needs to decide if a platform is wanted or not.  Town Manager Layton asked if a platform would have to be ramped for ADA purposes.  Chris Dewitt stated it would if the platform were raised.   Chairman Keller asked what uses the gazebo would be used for that would require a platform.  Donna Black thought it would depend on the activity. 

 

Town Manager stated that lighting or electrical outlets may be needed for the gazebo.  Chris Dewitt stated that some gazebo companies can build in lighting for the gazebos.

 

UPDATE ON INVASIVE SPECIES REMOVAL

 

Town Manager Layton stated that on October 13, 2005, Angie Kight of Coinjock Farms and Alexander Krings of NC State walked the property with Town Manager Layton.  He stated that there weren’t any dramatic revelations related to the invasive species.  He stated that Ms. Kight will be getting back with options for the invasive species removal.  He stated that the majority of the questions asked were about phasing the removal and clearing of the species.  He stated there are some areas that do not have to be cleared any time soon.  Mr. Krings identified three plants on the property that will need to be cleared and removed.  He stated that Mr. Krings suggested replacing the invasive species with another plant or tree that is native to the area.

 

Chairman Keller asked if the blackberry bushes would come out or stay.  Town Manager Layton stated that even though blackberry bushes and other native species aren’t very attractive, they would be left where there would be no pedestrian traffic.  Chairman Keller asked if the three plants could be removed at one time.  Town Manager Layton felt that they could.

 

Chairman Keller felt that with the Committee’s approval, that all non-native invasive species should be removed from the property.  The rest of the Committee agreed.

 

Donna Black asked when Angie Kight would give him cost quotes and the work would begin.  Town Manager Layton stated that the work would start soon.  He stated that $10,000.00 has been set aside for the invasive species removal, but it won’t cover the cost of removing all of the invasive species from the park.  He stated that he directed Ms. Kight on what to remove first and what to wait for.  Chairman Keller stated that it would be good to spread the cost out over two to three years.

 

Chairman Keller asked if the Committee could get a listing and photographs of acceptable trees that could be put on the property to replace the invasive species.  Chris Dewitt stated he could provide that information to the Committee.  Town Manager Layton stated that Planning Director Sue Cotellessa has a listing of native trees.  He stated that Angie Kight also has a listing.

 

Charlie Pratt asked if the same people that will be removing the invasive species would be replacing it with native plants or trees.  Town Manager Layton stated it would be on a case-by-case basis.  Mr. Pratt asked if there were going to be two separate contracts – one for removal and one for replacement.  Chairman Keller stated the contracts are not the Committee’s mission.  Town Manager Layton stated he would prefer one whole contract but has not made a decision on it yet.

 

TRAIL ALIGNMENT

 

Chris Dewitt stated that he has a plan submittal coming up in the next several weeks, which may be before the next meeting.  He stated that the next meeting has been targeted as a site walk through.  He stated it would be good to have a walk through to perceive laying out options for the plan and see if any minor changes need to be made.

 

UPCOMING PLAN SUBMITTAL

 

Chris Dewitt stated that there will be a 50% plan submittal in the next few weeks before the final plan and construction documentation.  He stated the 50% plan submittal will address all the issues on the Master Plan.  He stated that the Committee can discuss it at their next meeting.

 

Chairman Keller asked when the submittal would be.  John Stronach stated it would be the end of October.  Chris Dewitt stated the submittal will include an additional submittal from the architect.

 

Chairman Keller asked if a date has been set for the next meeting.  Chris Dewitt stated that a date has not been set.  Town Manager Layton asked if a date should be set once the Committee knows that the plans are available.  It was consensus of the Committee to set the next meeting date once the plan submittal is ready.   Town Manager Layton stated that Deputy Town Clerk Kopec would contact the Committee members with dates and times to choose from.

 

NEXT STEPS

 

Chris Dewitt stated that the plan submittal and site walk through are the next milestones for the Committee.  He stated he has to answer some questions from the meeting to bring back to the November meeting.

 

Chairman Keller stated that the next meeting will be held sometime in November at an unspecified time as of now, which will include a walk through of the property.

 

ADJOURNMENT

 

There being no further discussion, Donna Black moved to adjourn the meeting.  Charlie Pratt seconded.

 

Motion carried 3-0.

 

The time was 11:25 a.m.


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